Planning Your Best Day with Faith Burtamekh

Planning your days and weeks can be a game changer in bringing peace into your life. You feel more in control, you are able to better manage your time, and you also can schedule in time for YOU. Don’t take my word for it. In this episode of the Routine and Things Podcast, I chat with Faith Burtamekh about all things planning. She shares amazing tips for why planning is a must, how to easily get started, and how not to plan. Take a pen and paper because notetaking is required for this episode!

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Ashley Brown 0:00
[Intro] Routines, my absolute favorite word, but you either love them or you hate them. And either way, I strongly believe that routines can be a springboard for improving your home, yourself and your life. I'm Ashley Brown and this is the Routine and Things Podcast. In each episode, we'll dive into a specific routine or point of view that will move you closer to enjoying life more and more each day. Trust me, you're gonna want to keep listening, because you're well on your way to getting and staying happy.

Ashley Brown 0:47
Hey, and welcome back for another episode of the Routine and Things podcast. I'm your host, Ashley Brown. And today's episode is a super exciting one for me personally, because we're talking all things planning. I get to chat with Faith Burtamekh, and she is a planning girl just like me. And we are just conversating about planning, and how you can actually plan for your best day. Faith is the founder and CEO of Faith Marie and Co. She is a life and business coach that helps creative entrepreneurs build a life and business they've always wanted. But what I love so much about Faith is although she works with entrepreneurs, the principles that she teaches, really can apply to anyone. And that is specifically for us as women and for us as moms. So that's what I love about her teaching and how she plans her days, which is very, very similar to how I plan my days as well. So she's going to be sharing a lot of knowledge with us today.

Ashley Brown 1:46
This is a topic that I absolutely love. Because I've always been a planner. Planning is something that is just near and dear to my heart. I think that it has really helped me in times where either I didn't even know it's going to help me or help me at times where I was like, I'm so glad that I planned or I don't know what would have happened to be perfectly honest. It has gotten me through so much in my life nursing school, it has gotten me through, you know, being a first time mom, it continues to help me to alleviate stress in my life. And so planning is just so, so beautiful. And yes, I have always been a planning girl since I was a little since I was like in middle school. Like I remember having the planners and the calendars and like the glitter type of notebooks like Yes, all of it was me. And so I absolutely am a huge advocate for planning. As you may have noticed, in the Routine and Things shop, I have planning notepads, and that is because I truly believe that planning is your peace keeper. And so remember that, planning is your peacekeeper, because it will help to alleviate so much stress, it will help you to not get to the point of being overwhelmed. And it helps you to map out your day so you can stay in alignment with who you are, what you want to be doing how you want your life to fill in flow. So let's go ahead and dive into this episode with Faith Burtamekh make sure you have out a pen and paper because this is episode where you are going to want to take notes. So let's go ahead and get into it.

Ashley Brown 3:22
[AD] Before we continue the conversation today, I want to let you know this episode is sponsored by Routine and Things which houses physical and digital products to help you get and stay in your happy place. From beautifully designed notepads that will help you rock your routines, to programs that move you towards cultivating the life you want. To shop the collection, head to routineandthings.com.

Ashley Brown 3:47
Hi Faith, I'm so happy that you are here joining us today. So just to get started, just tell us a little bit about who you are and what you do.

Faith Burtamekh 3:56
All right, thank you so much for having me on here. Ashley, really excited to chat with you today. So my name is Faith Burtamekh and I live in Phoenix, Arizona with my husband and my daughter. We lived here for so many years. But I think I'll always be a California girl at heart, which is where I was born. And I actually used to be a teacher and a principal. And now I actually serve as a coach in my career as a coach for principals and teachers along with my coaching business, which is where I focus on helping service based entrepreneurs build a business that's aligned to their values by mastering their mindset, workflows and systems and productivity.

Ashley Brown 4:42
I love that you work as a teacher and you know I teach nursing students currently and teaching is one of my passions, like I absolutely love it. So I can see how you go from teaching to coaching because that's really what you're going to be perfectly honest even when you're teaching, you are coaching too. And so I love that and you help with systems. And I love those types of words, systems and productivity and how can we really get things done? So I know that you do this and you are good with systems and productivity. Have you always been this way like it growing up? Were you the type of girl who had the planner and all of that?

Faith Burtamekh 5:23
I do, I have to say that it's always been my, my nature. I was the girl at school, you know, from the time I can remember going to school, who had like, you know, the Lisa Franke like cute planner with all the matching things. And I wrote out all my schedule in my planner, and so yes, office supplies, books, journals, all those things have always been sort of the the tools that I use to help me keep organized. But I've also been just very methodical about how I operate too. So routines naturally, just sort of are part of how I I walked her life, everything from how I kept my room organized as a child to my home and my office. And yeah, so I think it has always been a part of me.

Ashley Brown 6:10
Yeah, Yeah, me too. Me too. definitely speaking my language. So when it comes to organization, because I mean, so many women want to get organized and want to just have more organized lives. And I know that you are a huge focus on planning. Why do you think that's important for women to be able to plan their days effectively? Why is it important?

Faith Burtamekh 6:38
It's important to me, because we are the Jill of all trades, right? Were moms were wives where, you know, we work out or inside of our home, you know, pre pandemic. And we're always wearing so many hats, that oftentimes if we don't have a clear picture of where we're headed, and then we mock off the steps to get there to become very overwhelmed and stressed out, feel out of control. And then we just kind of want to throw in the towel, don't get anything done. So I think it's a really helpful process, because we're always doing so many things.

Ashley Brown 7:11
Yeah, yeah. Right. And it can be really challenging too, of course, juggling the many responsibilities and many tasks. And just to-dos that just come with life, right? Like you said, as being moms were responsible for children and little humans that have a lot going on in their lives. And so juggling all of that can be really challenging. And planning, I definitely feel like as you know, like planning can be super duper helpful. And like you said, gaining that clarity. And so in terms of the clarity piece, because like, I love that you say, you know, if you don't know how you're going to get there, right? Like, if you don't plan it, how do you know how you're going to get there? I know that some women that I talked to they struggle with getting a clearer picture of what they really want to do or where they're really headed. Do you feel like anything helps with this helps to like women to gain clarity in their lives?

Faith Burtamekh 8:15
Yeah, I think it's, first of all, I think you got to find somebody to talk through it with. Because sometimes we get in our own heads. And I think that's what holds us back to finding a support system would be number one, my tech top tool to be able to say, Hey, you know, can I, you know, Ashley, can we talk this through, I need a thought partner on this. And I think leaning on your people is so important, especially because entrepreneurs and can be such a lonely space. So I think that's important on gaining clarity. So really thinking about, you know, your future self, like, what if I had my perfect self right now? What would that look like? What would what kind of down to the details of what would I say? How would I act? What would I look like, you know, spending time really thinking that through on a daily basis is so important that helps gain clarity. When you start when you're constantly thinking about it, and you start your day that day? That's kind of a prelude into a morning routine. Right?

Ashley Brown 9:18
Right. Exactly. Exactly. And when you say like, like thinking about your perfect self, like, who do you want to become and like, how is that going to look and how can you align what you're doing to fit that person right and progress towards that person that you want to be? I love that. Right now, I know I have some people out here with some women listening that they plan. They plan, but I'm not sure that they follow through with it plan. Can you share any way or things that can help that even when we plan that we actually can follow through with that plan? Do you think anything helps with this?

Faith Burtamekh 10:08
Usually, if you're not following through what I found, in my experience in working with clients, and just things that are systems that I've created, it's that's the key to the system. So there's a flaw in your system that's too clunky or just not aligned with you, and the way you operate. And so revisiting that first would be my my biggest tip is evaluate your system. Why aren't digging in deep into why aren't you following through? So usually, it's either your system, or it's something holding you back in your head, your mindset.

Faith Burtamekh 10:45
So let me give me an example of the other day, I was working on creating a mini course. And I had this big picture of I wanted to, you don't share, like, this big idea of a client experience? Well, there's so many components to a client experience, you know, so many components. And so I got started on sharing too much. And I wasn't really clear on like, what is it that I want people to walk away with when they're done with this mini course. And so going back to your why digging deep into your mindset, those are the things that I would say, would help you to follow up on things I got stuck because I kept overthinking things. Because another thing is, is that sometimes, we don't want to put something out there that we're not going to be proud of, or that's not going to be our best work initially. And that's one of the things I'm learning to do is to take messy action, because it's in my nature to really overthink like the details and want to put something out there. It's absolutely perfect. I want to walk through my week and have everything fall into place. That's not realistic. And so I hold myself back from moving forward sometimes because I'm afraid of maybe not being successful or not, you know, or of it not being my best work. That's how we grow is to put stuff out there and see what we can do to improve it. So I know I didn't answer your question completely. A lot of stuff in there. Because it's so there's so many aspects to why we don't follow through on our plan.

Ashley Brown 12:24
Exactly.

Faith Burtamekh 12:25
And it's different for everybody I think, too.

Ashley Brown 12:27
Yeah. Yeah, I totally agree. I totally agree. You, you talked about mindset. And like, I talked about mindset all the time on the podcast, because that really is where a lot of times we get held back in our minds. So I love that you share that. But sometimes it has to be us evaluating, how are we thinking? And can we can we like reframe or switch that up a little bit in order for us to make progress. I just saw the other day on Facebook. And we're this this lady I follow she got tattooed on her thigh, she had on there, progress is perfection. I was like yes to that! Progress is perfection.

Faith Burtamekh 13:11
I love that.

Ashley Brown 13:12
Right.

Faith Burtamekh 13:14
Forward is forward.

Ashley Brown 13:18
So I love that you mentioned that. So in terms of a planning routine, because this is your jam so in terms of our planning routine, what are some tips that you can share that can help us to be better planners?

Faith Burtamekh 13:38
My first and number one tip is to keep it simple. Keep it simple and do the same thing all the time. And sometimes people say that's so boring, but no, that's what our brain is actually designed to do. It likes comfort, it likes pattern, it likes rouitne, right. And so pick a day of the week number one, and where you do kind of a massive start to plan your week kind of thing. And so I say pick a day, keep it simple.

Faith Burtamekh 14:10
And I always encourage you to start off your planning process with a brain dump. And so many people we toss around brain dumps here, left and right. And a lot of people aren't real sure what a true word brain dump is, right? So if you read the book by David Allen, it's called Getting Things Done. He talks about the brain dump really serves as an external brain. Because our brain wasn't designed to keep things in it. It was designed to process things right. And so the brain dump serves as kind of our extra brain. So that's how I say to begin the week, if you're planning your week, begin with a brain dump and get all of the things that are swishing around in your head out onto paper because that's what happens is that if we don't write things down and get them out of your brain, which is called closing a loop, our brain will continue to keep this loop of I'm thinking about it thinking about it, thinking about it. That's called an open loop. And so we want to close those by putting it onto paper out of our heads.

Ashley Brown 15:15
I love that. I'm a huge proponent of a brain dump. Like you said it closes that loop, and oh my gosh, like I am one, I cannot keep it. It's just like that nagging in the back of your mind, like I'm grabbing paper right now about to start brain dumping. But it's the nagging feeling in the back of your mind, oh, my God, I can't think about this, I have to write it down. So I'm with you like brain dumping before you plan. So, so important. Like I talked to my husband all the time, and he holds everything in his mind, I'm like, how in the world do you make it through your day with all information in your head, write it down somewhere, type it out on something, do something, you're going to drive yourself crazy. So I love that, brain dumping, all day, please listen to what she just said.

Faith Burtamekh 16:07
And I think that, you know, there's a process to your brain dump. But you know, maybe we can talk about another time, but it's really just for beginners, just get it all out on paper, and then move forward. Because sometimes the very act of just writing things down, helps to relieve you know, stress and you feel more in control, because it's like, okay, it's all right there, I can move forward, you know.

Faith Burtamekh 16:31
So to move forward with the planning process. So I begin with, you know, I plan on Sundays, that's kind of the start to my week. And it's kind of therapeutic for me to sit and Sunday afternoon, just kind of look at what's coming for the week. And I start with a breakdown. And so that helps to kind of soothe like, Oh, it's gonna be a busy one. But it's here. And I won't forget right? And then the next step in my planning process is to really look at your calendar. So where are your time commitments for the week? And so I asked you to write those down, because then you actually know what time is left. Because a lot of times we think we build a to do list that's 25 things on here, we think, Oh, yeah, I can get that done on a Monday, right. But we're not realistic. When we actually map out what we have on our calendar, we see that maybe we only really have three hours in a day to get things back.

Ashley Brown 17:24
Exactly like, no, I'm sorry for cutting you off when you said that, like write down 25 things? Oh, yeah, like back in the day, I used to be doing that. Like writing down all the things and a certain point, I was like, This is not healthy. I'm like feeling super overwhelmed before I even started my week. And then by the end, even if I got almost all of the things done, I was super tired. And so I stopped playing that way a while back. And it's really helpful to not put so much on your plate. And like you said, I love like seeing what are your time commitments and then you see what time you have left. And then you can really be strategic in how you plan your week. So I love it.

Faith Burtamekh 18:07
And one thing, the next thing that I would encourage anybody who's creating a planning system is then to take, okay, so Monday, I've mocked up my appointments, I have my meetings and everything. And so I've got three, a three hour block to work with. And it may be you know, an all separate or it may be in larger blocks. So that's what you have to pay attention to is what what does your block actually look like? And then you can think about you go back to your brain dump and say, What are the things on this brain dump is really, truly our priority. And when I say priorities, I'm talking about the things that are aligned with the goals that you want to accomplish, right. So you want to schedule in, if you're working towards creating a mini course, or getting a workshop done, or planning out your women's retreat that you want. That's a big goal that you have, right. And so you want to build in time each day to work on that.

Faith Burtamekh 19:04
And so, schedule your private time to work on your priorities first, and then look at Okay, realistically now I've got two hours left. Now what are the tasks that I have to get done? So that might be client work? That might be you know, little things here and there. You've got two hours so what realistically can you do? So it's just that whole piece that don't create a massive list the night before? Yeah, it eliminates distractions, decision fatigue, really?

Ashley Brown 19:33
Oh yeah. So much so so much so and that could fit in like planning the night or like making sure that you kind of look at your night before and prep for your day ahead, you know that night. That can be inside of your or be a part of like your bedtime routine or your evening routine. A really great way like they say to really prep for the day ahead and really know what you're doing so that you're not thinking about it in the morning and the day of, which is really stressful. It really is.

Faith Burtamekh 20:03
Another thing I actually like what you said, is just fitting it into something that you already do. Like if you've already bought an evening routine, that becomes a little portion of it right. And I also think it's important to when you're thinking about the upcoming day, the night before, it gives you an opportunity to reflect on the day. So did I win the day? And if so, why? What made it a successful day, and capitalize on that same action step or feeling to catapult you into the new day? And if you didn't quite win the day, then what were the challenges? And how can it? How can, what can be improved for the next day, you know, so it just all ties together, and helping you to be successful. And when you when you keep it simple? When you do the brain dump, you pick a certain day you focus on priorities and do all these things. It seems like a lot, but it's a very simple system, then you're more likely to execute and follow through.

Ashley Brown 20:56
Oh, yeah. Oh, yeah. And I know that you all heard her when she said, keep it simple. I mean, that is brought up so much. I mean, I talk about just simplicity in general all the time. And I feel like in every interview, anyone I've interviewed, they're always saying, keep it simple. So that is something to grab a hold to. If you're listening right now, simplicity can really be such a game changer. If we just keep things simple. Don't complicate them. Because when they start to get complicated, that's when we become really stressed and overwhelmed. And really just doing too much. And so always trying to keep the things in your life simple. And especially when you're talking about planning too.

Faith Burtamekh 21:38
You know, when I've got multi steps, multiple steps to my planning process, it goes like a snap now, because it's part of my routine, right? But if you're just starting out, here's what Ashley is saying, keep it simple. So just start with a brain dump. Just start with a brain dump and get really comfortable with that. And then maybe you can add on, you know, a bunch of other steps, start with a brain dump and pick the top three things that you need to get done in that day. That's a simple system if you're just beginning or struggling to execute.

Ashley Brown 22:06
Yes, Love it. Love it. So right now I know, someone is probably listening who's like, Yes, I want to plan. Like someone's listening. It's like I want to plan and I've always tried planning before, and it never seems to work out for me. Any like encouragement that you would give to this woman?

Faith Burtamekh 22:32
Just start, just start, you know, absolutely, just take a stab at it and just start, you know, like I said, you know, Sunday, today, Sunday, you know, Saturday, whatever day works for you just pick a day and sit down and do the brain dump. And like I said, pick three things that you can do the next day. It's kind of like, you know, I've gotten out of my workout routine over the last couple of months, because, you know, life is just crazy right now. And so, you know, I want to get back to my level of a 60 minute orange theory workout. But that's unrealistic to go from zero to 60 again, right? I mean, my body remembers, it's going to get back there. But I was just thinking about, okay, maybe if I just do 10 minutes, you know, or maybe one pushup a day, you know, and then that leads to the next day, it's two push ups. And then the next day, it's three push ups, and then you know, and so on, and so forth. So it's about this, these tiny mini micro habits that start to compound that then start to build routine. So that's what I mean by just start with a brain dump. And then maybe the next time you do this, and then maybe the next time you do that.

Ashley Brown 23:42
Right, little by little, little by little. Thank you know this, this was so awesome. Um, hopefully you all had pen and paper, I should have asked you to have that in the beginning, but hopefully you have some adn you can go back and relisten, jot down everything and like she said little by little, start. And you know, just start, right. It's not about perfection. It's about progress. So little by little. Alrighty, so thank you so much Faith, but I always ask this question at the end and it is, which routine right now are you either wanting to improve or you're currently loving?

Faith Burtamekh 24:20
So I'm going to share about my morning routine because my morning routine is my favorite routine that I absolutely have, because it sets the tone for my day. Right? I spend time on gratitude really working on my mindset through personal development, revisiting my goals, revisiting that future self that I want to become and how I'm gonna get that right. So that pumps me up to crush the day like a pro. But one of the things that I want to start adding to that is a 30 minute workout. So it's kind of twofold. It's my favorite routine, but it's also the routine that I'm working on.

Ashley Brown 24:54
Oh, I love it. I know that you're gonna get that exercise in there. I know that you are right. Well good luck with that. Good luck with that.

Faith Burtamekh 25:04
Thank you.

Ashley Brown 25:05
Alrighty, well, I know that the listeners wanna know where they can find more from you. So how can we get more?

Faith Burtamekh 25:13
Yeah, I love hanging out on Instagram with my community there. That's so that's where you can find me the most and my ID handle is at Faith Marie Co. So that's my Instagram handle. So I welcome you into my community, where I share lots of tips and and things like this on the regular. And then also, I have a website that you can find out more about what I offer as far as my coaching and strategy sessions, which is www.faithmarieco.com. So those are two ways you can get connected.

Ashley Brown 25:46
So be sure to go follow Faith. She is amazing, has a beautiful heart and she knows what she's talking about. So please go follow. Well, thank you so much Faith, this was a lot of fun. Thank you.

Faith Burtamekh 26:00
Absolutely. Thank you.

Ashley Brown 26:02
Wasn't that such a great conversation? Did you take away a lot from what Faith had to share? I mean, she shared so much goodness with us. And I hope you had a pen and paper because that's how good it was. Planning. Like I said before, in the beginning, planning is your peacekeeper, it is the way and one of the ways in a very efficient and effective way that you can keep the stress away that you can avoid the overwhelm. Plan your days. And like Faith said, just start. If you are not a planner, just go ahead and start. It's no big deal. It is no big deal. Start with a brain dump. brain dump everything out of your mind. Our minds are not meant to hold information. Our minds are meant to process information. So be sure that you are getting that out of your head take time every week to sit down and plan and as an FYI, I do have planning notepads that you can definitely get. And the beauty about the planning notepads that I have is everything that Faith taught today, you can do with the planning notepads. Everything. I have a brain dump section, there's a section for you to write out your top three goals for the week. And then you can map out the rest of your day and the rest of your week. So go head over to routineandthings.com and shop our planning notepads especially if you want to go ahead and get started with planning.

Ashley Brown 27:39
Alright, so if you want to stay in touch with Faith, I'm going to let you know how you can do that. She's shared her information. But what I want for you to do is go ahead and right now and go to Instagram. And one, if you're not following me, please follow at routineandthings ,it's so much inspiration there and we have a good time over on Instagram, but also follow Faith at FaithMarieCo. She shares a wealth of knowledge as well.

Ashley Brown 28:08
I'm so glad that you joined me for today's episode and I hope you took away a lot. So your routine work for this week is to plan. That is it. To plan, to start planning if you haven't been already and make sure that you set aside a designated time a designated day that you are going to plan and when you sit down to plan be sure to take a photo and put it up on Instagram tag me at routineandthings to show me that you have planned this week.

Ashley Brown 28:37
Before you leave. Also be sure that you subscribe to the podcast and rate and review the podcast as well. Any review really helps to support the show. Thank you for being a part of this community. I hope that you are enjoying wherever you are and whatever you're doing and I will talk to you next week.

Ashley Brown 28:55
[Outro] Thanks for listening. If you enjoyed today's episode, could you do me a huge favor and take a screenshot and share it on social. And for more routine goodness, be sure to visit routineandthings.com, here's to staying happy!

 

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